Library guide [For members of Faculty of Letters of UTokyo]

1) Using material at the faculty of letters library

2) Using other libraries in the university faculties/institutions

3) Using institutions outside of the university premises

1) Using material at the faculty of letters library

Admission・conditions of use

Location	Admission procedure	Conditions of use	Important notes
Bldg. 3 library	Enter through the entrance and exit system with student card・staff card or user card of affiliated libraries.	None
Bldg.2 library	Presentation of student card・staff card or user card of affiliated libraries.	None ※Users who wish to read the doctoral theses must fill in the user notebook.
Respective department	Presentation of student card・staff card or user card of affiliated libraries.	Differs according to department ※Users may be asked in some cases to fill in the required form etc.	Access to materials may be declined based on judgments made by departments.

Loans

Location	Loan procedures	Maximum number of books ・period available for loan	Important notes
Bldg.3 library	Student card, staff card, or user card of affiliated libraries are necessary.	10 books・1 month	Reference only books etc. are not available for loan.
Bldg.2 library	Student card, staff card, or user card of affiliated libraries are necessary.	3 books・1 week	Reference only books etc. are not available for loan. Journals cannot be returned to other libraries. ※Inter-campus return service is not available.
Respective departments	Differs according to department ※Users may be asked in some cases to fill in the required form etc.	Differs according to department.	Access to materials may be declined based on judgments made by departments. Please return to the department where you borrow materials.

Returns

Location	Return procedures	Important notes
Bldg. 3 library	Please return books to the counter during opening hours. When closed, please put books in the Drop Box. Bldg. 3 Lib materials can be returned to all of the University of Tokyo libraries.	Do not return directly to the bookshelf. Otherwise, it will remain on loan. For books bound in Japanese-style, damaged books, large-sized books, and material belonging to other departments, please return them directly to the counter during opening hours. Please do not put them in the Drop BOX.
Bldg. 2 library	Please return books to the counter during opening hours. Please put books in the Drop BOX when the library is closed.	For books bound in Japanese-style, damaged books, large-sized books, and material belonging to other departments, please do not put them in the Drop BOX, but bring them directly to the counter. Journals cannot be returned to other libraries. ※Inter-campus return service is not available.
Respective department	Differs according to department.	Please return books directly to the department. Please do not put them in the Drop BOX. ※Inter-campus return service is not available.

※The Drop BOX is located in the faculty of law and letters bldg. 2, Fl. 1 (in front of the elevator).

Photocopying self-service

* You may photocopy materials within the limits set by the copyright law. If you wish to copy a doctoral thesis in full, you must obtain the consent of the author.
* Requests to photocopy books・journals may be declined based on judgments made by departments.
* As a general rule, photocopying of rare books is forbidden. Even in cases where it is possible, the use of electronic copiers is not allowed
* You can buy copy cards from the vending machine in bldg. 3 library, bldg. 2 library and at the faculty of letters photocopy center (faculty of law and letters bldg. 2 B1F)
* You cannot use digital cameras or any other photographic equipments to copy materials.

Location	Photocopying procedures	Photocopying facility	Fee
Bldg. 3 library	Fill in the request form for photocopying material.	1 coin-operated and 1 card-operated photocopier	10yen/page Color copy:50 yen/page
Bldg. 2 library	Fill in the request form for photocopying material	1 coin-operated and 1 card-operated photocopier	10yen/page Color copy:50 yen/page
Respective department	Please follow the directions given by the departments. Users may be asked in some cases to fill in the required form etc.

※We cannot give change for the photocopying service. Users are advised to bring adequate change.

2) Using other libraries in the university faculties/institutions

Loans

Please bring your student card, staff card or user card for affiliated libraries. Please see here for the terms and conditions regarding the reference and loan of books from other libraries in the university faculties/institutions.

Faculty of law department

(Closed for a long period of time, but part of dept. is available for use)

Please read books inside our library. You cannot take books home. Graduate students who do not return books on the day of loan, please leave them at the counter of faculty of letters bldg. 3 library.

East Asian Cultural Research Center

*Chinese classics・microfilm materials : You will need a library loan certificate, which is issued by the faculty of letters bldg. 3 library. Assistants and assistant professors or above can request up to 10 loan certificates. Please bring the blue paper of the library loan certificate to the counter after use.

*Others ： You do not need a library loan certificate. Assistants and assistant professors or above can borrow books.

*For books marked as [Possible for loans within the university] on OPAC : You do not need a library loan certificate. Full-time teaching staff and staff members (including part-time lecturers and researchers, excluding part-time staff members) and students can borrow books. Condition of loans available: 3 books for 3 weeks.

Applying / reserving orders for photocopies ・PDF

You can order copies・PDF and reference material from other departments within the university.

You can place orders directly with the libraries through OPAC and My OPAC.

(For copies, you can also order at bldg. 3 library counter.)

※You must submit an application to order copies・PDF. For details, please refer to MyOpac reference material order service.

※There are cases where orders cannot be placed within the same campus, even when the [Copies] button is shown.

※Orders of material are limited to those from other campuses (except Yayoi campus). As a general rule, orders from within Hongo campus are not available.

※The reservation period for material is 1 week from the day on which the notification email indicating availability has been sent to the applicant.

Please take note of the following points when submitting applications:

※For applications at the bldg. 3 library counter, please bring your student card, staff card or user card of affiliated libraries.

※Please ensure that you have written down the NACSIS-ID(NCID).

※When applying for copies of articles published in foreign journals, before doing so, please check if the electric journal is accessible. Please use the electronic journal if possible.

Service	Procedures	Expenses	Fee
Application for photocopies・PDF	Applying via MyOPAC after registering MyOpac reference material order service or at the bldg. 3 library counter (Reception open until 16:30)	Undergraduate students, graduate students, researchers of JSPS･Researchers　 → private expenses only Teaching staff and staff members → private expenses or university funds	20 yen/page
Reserving orders	Applying via OPAC or MyOPAC	None	None

Service

Procedures

Expenses

Fee

Application

for photocopies・PDF

Applying via MyOPAC
after registering
MyOpac reference material
order service
or
at the bldg. 3 library counter
(Reception open until 16:30)

Undergraduate students, graduate students, researchers of JSPS･Researchers　
→ private expenses only

Teaching staff and staff members
→ private expenses or university funds

20 yen/page

Reserving
orders

Applying via OPAC or
MyOPAC

None

Inter-campus return service

You can return books borrowed from other campuses. (Reception is open until 16:30)
※Students and staff of the faculty of letters can use this service.

Application for Hongo campus [university funds]

A request form for photocopying material will be issued to you if you visit the library. (Except Faculty of education)

※Only available for use by full-time teaching staff and staff members

3) Using institutions outside of the university premises

Visiting the library

We issue collection lists and letters of introductions for other universities and institutions. (Reception is open until 16:30) Please take note of the following points when applying.

＊In many cases, it is necessary to contact institutions in advance of your visit. Please come to the counter in good time to arrange your date of visit.

＊If you are a graduate student or above and wish to use the libraries of national universities, you do not need a letter of introduction. You can have access to their books with your staff card or student card.

＊Please check OPAC in advance and bring the printed version.

Ordering copies, loans

Service	Procedure	Method of payment	Fee
Ordering copies	※Apply at the bldg. 3 library counter (Reception is open until 16:30) or MyOPAC reference material order service	Undergraduate students, graduate students ,JSPS and other researchers → private expenses only Faculty and staff members → private expenses or university funds	Differs according to applied institution
Loans*	Apply at the bldg. 3 library counter (Reception is open until 16:30) or MyOPAC reference material order service	Undergraduate students, graduate students ,JSPS and other researchers → private expenses only Faculty and staff members → private expenses or university funds	Differs according to applied institution

Service

Procedure

Method of payment

Fee

Ordering copies

※Apply at the bldg. 3 library counter

(Reception is open until 16:30) or MyOPAC reference material order service

Undergraduate students, graduate students ,JSPS and other researchers
→ private expenses only

Faculty and staff members
→ private expenses or university funds

Differs according to applied institution

Loans*

Apply at the bldg. 3 library counter

(Reception is open until 16:30) or MyOPAC reference material order service

Undergraduate students, graduate students ,JSPS and other researchers
→ private expenses only

Faculty and staff members
→ private expenses or university funds

Differs according to applied institution

Please take note of the following points regarding application;

・Please bring your staff card･student card.
・Please ensure that you have written down the NACSIS-ID(NCID).
・As a general rule, we do not accept orders on material held at the University of Tokyo. However, it is possible to request these materials if you cannot access them because they are on loan or are missing. Please note this detail on the application form if necessary.
・Payment from private expenses (the amount billed by the applied institution) should be made through ATM bank transfers. For loans, it may be necessary to purchase postage stamps for returning the books

*For loans, please also take note of the following points:

・1 book can be ordered per application. For example, ordering two-volume books would amount to 2 applications.
・Please take good care of books as they are owned by the university and affiliated institution. Furthermore, if you are late in returning books, your further use of the system may be restricted. If you damage or lose the books you have borrowed, we may ask for compensation and will not accept your further applications for loans.