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Frequently Asked Questions (FAQ)
The following provides answers
to some of the more frequently asked questions concerning various Congress
matters.
A. Questions Concerning Registration
Q1.How do I officially register?
A1. Registration, payment, and hotel reservations for the 19th IAHR
World Congress can be made via this Website, by postal mail, or by
fax. In order to register, pay, or make reservations via this site,
it is first necessary to open a new account (online). After creating
a new account, the necessary personal data must be entered and you
must choose an account password. It is then necessary to register
the title of your paper and enter all lodging preferences. At this
point, payment can be made.
Q2. When is the Deadline for Official
Registration?
A2. September 30th , 2004. Please note that all payments made after
September 30th and before the final payment deadline (December 31st
, 2004) will be charged a late registration fee.
Q3. Is registration done on an
individual basis? Can panel/symposium/roundtable participants be registered
with a single account?
A3. As a general rule, we ask that each participant register individually.
However, panel session/symposium/roundtable conveners should also
be sure to register their entire group. Individual panel session/symposium/roundtable
participants should note the panel session/symposium/roundtable name,
the convener's name, the title of papers in the panel session/symposium/roundtable,
and each participant's full name. In the case that the panel session/symposium/roundtable
convener is also serving as a panelist, please register as both a
convener and as a panelist.
Q4.How should abstracts be submitted
in the case of registering for a panel session?
A4.As a general rule, we ask that each participant register individually.
However, panel session/symposium/roundtable conveners should also
be sure to register their entire group. Individual panel session/symposium/roundtable
participants should note the panel session/symposium/roundtable name,
the convener's name, the title of papers in the panel session/symposium/roundtable,
and each participant's full name. In the case that the panel session/symposium/roundtable
convener is also serving as a panelist, please register as both a
convener and as a panelist.
In the event that you lack a sufficient number of application forms
(i.e, due to the number of participants participating in your panel
session), please print-out the appropriate number of copies (one per
participant) from either the printed version or from the PDF version
of the Second Circular.
Q5. What is the purpose/task of
a respondent(discussant/commentator)? Does each panel require one?
A5. The respondent's (discussant's/commentator's) task is to comment
on the individual presentations in a given panel. Although panelists
are (obviously) necessary to form a panel, it is not necessary that
one has a respondent. Furthermore, it is also possible to have multiple
respondents in a single panel.
Q6. I would like to participate as
a respondent (discussant/commentator), does this mean that I also
have to submit a paper and an abstract (along with registering and
paying the appropriate fees)?
A6. Although it is necessary that you register and pay the appropriate
fees, a paper and an abstract, however, are not. When you register,
please fill-in "Respondent" in the "Paper title"
and "Abstract" section of the registration form.
Q7. I've registered and been given
a registration number. What is this used for?
A7. This number will be needed when you check-in at the Congress.
Please do not forget it.
Q8. Can I change my pre-registration
data during the official registration process?
A8. Yes. The pre-registration process was intended to allow the Congress
Secretariat to obtain a general estimate of the number of participants
and the nature of the papers that will be presented.
Q9. Is it sufficient to just pre-register?
A9. No. You must officially register and make all necessary payments
if you plan on attending the Congress.
Q10.I didn't pre-register. Can
I officially register?
A10. Yes.
Q11. Is it possible to make changes
to my registration after I have officially registered?
A11.Yes. Changes can be made online until September 30th , 2004
Q12.Can I cancel after I have officially
registered?
A12.Yes. Please note that cancellations after September 30th , 2004
will first need to go directly through the registration desk. Furthermore,
those participants who cancel directly before the Congress may not
receive a full-refund.
Q13. Can I make multiple registrations?
A13. Yes. This can be done online.However, we ask that participants
limit themselves to two presentations (individual or panel-based).
It is also possible to additionally act as a respondent or panel convener
, etc. Please contact the Congress Secretariat for more information.
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B. Questions Concerning Payment
Q1.How should registration fees
be paid?
A1.We ask that overseas participants pay via credit card or through
a bank wire. All payments must be made in Japanese Yen. If this is
not possible for you, please contact the Congress Secretariat.
Q2. What should I do if I want
to make changes to my registration after I have paid? What should
I do if I want to cancel?
A2. As this is a somewhat complicated process, we ask that you please
contact the Registration Desk directly.
Q3. Do I have to participate in
the entire Congress?
A3. International participants who are receiving financial aid from
the Congress are expected to be present the entire week. All other
participants are free to do as they please. Payments, however, must
be made for the entire Congress.
Q4.I only want to participate for
a day. Is there a pro-rated payment system?
A5. This has not yet been decided. The regular Congress participation
fees include lodging, reception, and banquet fees.
Q6.Do interpreters have to pay
to attend?
A6.Interpreters do not have to pay as long as they are serving in
an appropriate capacity. However, if interpreters intend to attend
presentations in which they are not working at or, for example, participate
in a presentation in a role that falls outside of their job as an
interpreter, they then must pay registration fees. This is also true
if they intend on taking part in the reception, banquet, and excursions.
Q7.Will journalists have to pay
to attend?
A7.This has yet to be decided.
Q8. Is it best for individual panel
members to pay individually?
A8. We believe so. It will be difficult to determine who has not paid
or has overpaid in the case of a lump sum being paid in the name of
all panel members.
Q9.How long does it take for my
payment to be confirmed?
A9. Japan Convention Services, which is running the Registration
Desk, will reply directly and in a timely fashion when one registers
online. Please contact the address below if there is any delay in
receiving your confirmation.
Q10. I want to confirm my payment.
Who do I contact?
A10. Please contact Japan Convention Services.
Registration Desk IAHR 2005
c/o Japan Convention Services, Inc. (JCS)
Daidoseimei Kasumigaseki Bldg. 18F
1-4-2, Kasumigaseki, Chiyoda-ku, Tokyo, JAPAN 100-0013
FAX: +81-3-3508-1695 E-mail: iahrreg@convention.co.jp |
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C. Questions Concerning Papers
Q1. My paper doesn't fall under
any of the specified Congress sub-themes. Is that a problem?
A1. No. Although we are grateful for presentations that are in
accord with the themes of the Congress, we are also appreciative
of those papers that do not fall under these sub-themes. We are
currently considering trying to schedule all individual papers that
fall under one of the designated sub-themes to be presented on the
same day in which the corresponding plenary session is held.
Q2. When will I know if my paper
has been accepted? What are you basing this decision on?
A2. All decisions were made based on the information given during
pre-registration and notification of acceptance was sent out via
e-mail in late May. Although this is primarily a formality, we will
also be looking at the abstracts that are sent to us during the
formal registration process and the final "official" notice
concerning all papers will be placed on our site in December. We
will directly contact any participants who, in the very rare case,
submit a problematic abstract.
Q3.What do I need to submit to
have my paper accepted?
A3. You merely need to send us the title and an abstract. There
is no need to send us anything else.
Q4. Following the Congress, will
I be required to submit a paper based on my presentation to be published
in the Congress proceedings?
A4.We are currently working on deciding the exact form in which the
Congress proceedings will take. This information will be posted on
the Congress Website as it becomes available.
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D. Questions
Concerning Financial Aid
Q1.How should I go about applying
for financial aid?
A1.Financial aid is for international participants (non-residents
of Japan). Please contact the Congress secretariat for details.
Q2. When is the deadline for applying
for financial aid? When will I find out if I've been accepted to receive
aid?
A2. The deadline for applying for financial aid is July 30th , 2004.
Aid recipients and the exact amount of aid to be given will be decided
somewhere between the middle of August and early September.
Q3. How should recipients of financial
aid pay their fees?
A3. As a general rule, participants who have paid their fees will
then be eligible for aid. There are, however, cases in which it is
difficult or impossible to send money internationally from certain
countries. In this case, we ask that you fill-out a waiver, which
will enable you to pay when you arrive in Japan. Please contact the
Congress Secretariat for more details. Participants who want to have
their fees waived should apply via a waver. Please contact the Congress
Secretariat for more details. Participants who wish to apply to have
these fees waived should fill out the appropriate forms.
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E. Questions
Concerning Panels, Symposiums, and
Roundtables
Q1. What's the difference between
a panel and a symposium?
A1. Symposiums are designed to allow participants who have already
developed a collaborative body of research to have a more formal
arena for speaking in. Symposium proceedings are also expected to
be published. Symposium length and logistical/organizational makeup
is essentially the same as an organized panel session. Panel sessions
are not required to publish their proceedings.
Q2.Is it possible to set-up multiple
symposiums or panels that would span the length of several days?
A2. Yes. Please contact the Congress Secretariat for more details.
Q3. Who is the convener in the
case of multiple panels within a symposium? Is it necessary to have
individual conveners for each panel along with a convener for the
entire symposium?
A3. There is no strict rule on this. We advise that you delegate
responsibility in the most appropriate fashion to your symposium.
Q4. What's the difference between
a panel and a roundtable?
A4. Roundtables run about 2-hours in length and are composed of
up to 10 participants, who will speak on a pre-determined topic.
Unlike panel sessions, which feature presentations of individual
papers, the roundtable is a comparatively freer form of discussion.
Q5. I am doing several presentations.
Can you make sure that my presentations don't conflict with one another?
A5. We will do our best.
Q6. Is it possible to group multiple
presentations by a single person into a relatively condensed time
frame? For example, I don't want to have to give one presentation
on the first day and one on the last.
A6. Again, we will do our best. However, the overall flow of the
Congress will take precedence.
Q7. Who decides the logistics (time
allotted for individual panelists, etc.) for panels?
A7. This is left to the convener's discretion.
Q8. How should panels be run if
multiple languages are being used?
A8. This should be decided upon by the convener and the panelists.
Q9.Will you provide interpreters
for the panels?
A9. As a general rule, other than the opening symposium and the
plenary sessions, the Congress Secretariat is not involved with
providing interpreters. You are responsible for finding your own
interpreter, if you deem one necessary. It is possible for us to
help provide facilities for you interpreter. Please note that these
facilities are limited in number. Please contact the Congress Secretariat
for more information.
Q10. Is it necessary to provide
an overall abstract for the panel?
A10. Yes. The convener should submit this. Individual panelists
should also submit abstracts of their papers.
Q11.Will you contact us if there
are any problems with our panel?
A11. We will contact all panel members if their is something wrong
(I.e., not all panelists are registered by the deadline) but request
that the panel convener makes sure that everything is OK with their
panel.
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F. Questions
Concerning Individual Papers
Q1.Will individual papers be placed
into organized groups?
A1.As a general rule, yes.
Q2. Who is responsible for creating
organized groups for individual papers?
A2. The Japanese Congress Secretariat and the IAHR Congress Committee
(Gerrie ter Haar) will be responsible for this task.
Q3. Who acts as the convener in
the case of organized groups?
A3. Organized groups do not have a convener. We may ask a certain
group member to chair. In order to facilitate communication, we
will also provide participants with contact information for all
members in the group prior to the Congress.
Q4. Is it necessary to come up
with a panel title and overall panel abstract in the case of organized
groups?
A4. No
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G. Questions
Concerning Panels and Panelists
Q1.What should I do if I want to
run an organized panel but am not able to find a sufficient number
of participants?
A1. Please contact the Congress Secretariat. We will place a notice
on this Website that you are searching for panel members.
Q2. What should be done if a given
panelist cannot attend?
A2. We are currently working on a system to place notification
of which panels are no longer calling for participants and those
that are seeking additional members on this site.
Q3.Should I contact the panel convener
or the Congress Secretariat when I apply to participate in a panel
that is calling for members?
A3.Contact the panel convener directly if they have noted their contact
information on the Congress Website. Contact the Congress Secretariat
in all other cases.
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Prof. Susumu Shimazono, President of the JARS Congress
Secretariat of the 19th World Congress of IAHR
Department of Religious Studies, Faculty of Letters, University of
Tokyo
7-3-1, Hongo, Bunkyo-ku, Tokyo, Japan 113-0033
TEL: (81)3-5841-3765@ FAX: (81)3-5841-3888
E-mail address: iahr@l.u-tokyo.ac.jp
Congress website: http//www.l.u-tokyo.ac.jp/iahr2005/ |
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